Your writing must be easy to read. It must also be specific. This means you need to make sure that you do not confuse your reader when referring to gender. Using multiple gender terms is also tedious, confusing and annoying to read out loud.
a. Let him/her organise his/her own banking facilities.
b. S/he needs to collect his/her letter of recommendation.
c. Dear Sir / Madam
5 Ways To Stay Gender Neutral And Solve Problems With Pronouns
1. Rewrite the sentence to avoid a gender-specific pronoun.
Every staff member is required to hand in his report;
Every staff member’s report needs to be handed in.
2. Use a plural instead of singular pronoun.
Each staff member is required to hand in his report;
Staff members are required to hand in their reports.
3. Replace pronouns with articles.
Each staff member must hand in his report;
Each staff member must hand in a report.
4. Remove all pronouns from a sentence.
Each staff member must hand in her report;
Staff members must hand in reports.
5. Avoid the use of gender-specific terms.
Chairman, policeman, air hostess;
Chair, police officer, flight attendant.
If you enjoyed this article, read these posts:
- 93 Extremely Bad Business Writing Habits to Break
- Begin at the end – the one essential email trick every business writer should know
- The Top 7 Tips For Writing Emails
- Persuasive Writing Brainstormer Template
If you want to improve your business writing skills, join us for The Plain Language Programme.
Become a Writers Write patron:
We love what we do. If you’re inspired, educated, or entertained by our posts, please give us a donation.