The National Credit Act, Companies Act and Consumer Protection Act have some guidelines for Plain Language. These will determine if your document is in plain language.
- The content of the document. What does the document say?
- The level of comprehension of the document. What does your audience understand when reading the document?
- The consistency of information. Is the information in the document used in a uniform and consistent manner?
- The organisation and style of the document. Is the lay-out of the document easy to understand?
- The vocabulary used. Would your audience be able to understand the language you used in the document?
- The sentence structure. Are sentences short, concise and easy to read?
- Headings. Did you use headings to help guide your audience through the document?
- Illustrations and visual aids. Did you use any illustrations or diagrams to assist your audience in understanding the document?
By Michele van Eck. Michele has a BComm in business management and law, as well as an LLB and an LLM. With specialised qualifications in corporate and contractual law, Michele writes for De Rebus and has co-authored articles for TSAR.
If you want to improve your business writing skills, join us for The Plain Language Programme.
If you enjoyed this post, read:
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- How To Lose An Election In Plain Language
- 3 Ways To Write In Plain Language
- 8 Factors That Influence Plain Language
- Plain Language – Know Your Audience
- Why Plain Language Is Popular
- How The Law Defines Plain Language
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