A Step-By-Step Guide To Help You Write Notices

A Step-By-Step Guide To Help You Write Notices


What is a notice?

A notice is a formal means of communication. The purpose of a notice is to announce or display information to a specific group of people.

Notices are generally meant to be pinned up on specific display boards whether in schools or in public places.

Notices issued by the government appear in newspapers. 

A notice must include:

  1. What is going to happen.
  2. Where it will take place.
  3. When it will take place.
  4. Who can apply or is eligible for it.
  5. Who to contact. 

Points to remember:

  1. Only include the most important points.
  2. The sentences must be short and grammatically correct.
  3. They should be in the passive voice as far as possible.
  4. Present the notice in a box.
  5. The word limit for the body of a notice is 40–50 words
  6. The information must be clear. It should not cause any confusion.
  7. A notice must attract the reader’s attention immediately.
  8. Increase its visual appeal by using bold letters and catchy slogans.
  9. You can use standard abbreviations. 

The format:

  1. The name of the organisation issuing the notice.
  2. The title ‘NOTICE’.
  3. A heading to introduce the subject of the notice.
  4. The date.
  5. The body of the notice.
  6. The writer’s signature, name (in block letters), and designation.

If you want to  improve your business writing, join us for The Plain Language Programme.

 by Amanda Patterson

If you enjoyed this post read:

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