Before a meeting starts, you need to let the participants know what will be discussed. You also need to tell them the order in which these items will be discussed. This document is known as the agenda.
An agenda lets everyone prepare for the meeting in advance. This allows them to bring up important points at relevant times.
A Step-By-Step Guide To Help You Write An Agenda
A formal agenda should always contain the following information:
- The word Agenda.
- The name of the organisation, group, or person calling the meeting.
- The date and time of the meeting.
- The meeting venue.
- Apologies (a list of those who can’t attend the meeting).
- Minutes of the last meeting (even for a first meeting – write ‘note applicable’, but do include it).
- Matters arising (points to be addressed from the previous meeting’s minutes).
- Your meeting’s topics listed one after the other (put this in point form).
- Any other business (any relevant items that have not been discussed can be mentioned).
- Date and time of next meeting.
Putting It Together
The first four points make up the header section for the agenda. Use new paragraphs with separate headings in bold for each point.
Use bullet lists for items in points 5-8.
If you want to improve your business writing, join us for The Plain Language Programme.
If you enjoyed this post, read:
- Why We Need To Put It In Writing
- 5 Storytelling Tips For Speech Writers To Remember
- A Step-By-Step Guide To Help You Write Memos
- The Passive Voice Explained
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